- Document title
- Health & Safety Policy
- Company
- UltraNet Ltd
- Version
- 1.0
- Effective date
- 6 March 2026
- Review date
- 6 March 2027
- Approved by
- Mr K. Hooton, Director
1. Policy statement
UltraNet Ltd is committed to providing and maintaining a safe and healthy working environment for all employees, contractors, customers, visitors, and any other persons who may be affected by our activities.
The Company recognises its responsibilities under the:
- Health and Safety at Work etc. Act 1974;
- Management of Health and Safety at Work Regulations 1999;
- Workplace (Health, Safety and Welfare) Regulations 1992;
- Provision and Use of Work Equipment Regulations 1998 (PUWER);
- Personal Protective Equipment at Work Regulations 1992 (as amended);
- Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR);
- Electricity at Work Regulations 1989; and
- All other applicable health and safety legislation and guidance.
UltraNet Ltd will:
- Provide safe systems of work and adequate resources to manage health and safety;
- Identify hazards and carry out suitable and sufficient risk assessments;
- Prevent accidents, injuries and work-related ill health;
- Provide information, instruction, training and supervision to employees;
- Consult with employees on matters affecting their health and safety;
- Ensure equipment and work areas are maintained in a safe condition;
- Promote a positive health and safety culture throughout the organisation;
- Review this policy regularly and continually improve health and safety performance.
All employees are expected to take reasonable care of their own health and safety and that of others who may be affected by their actions.
K. Hooton
Name: Kyle Hooton
Position: Director
Date: 6 March 2026
2. Organisation and responsibilities
2.1 Directors
The Directors of UltraNet Ltd have overall responsibility for health and safety and will:
- Ensure compliance with health and safety legislation;
- Allocate sufficient resources to implement this policy;
- Monitor health and safety performance;
- Ensure competent advice is obtained where necessary;
- Review accidents, incidents and risk assessments.
2.2 Managers and supervisors
Managers and Supervisors will:
- Implement this policy in their areas of responsibility;
- Carry out risk assessments and implement control measures;
- Ensure employees receive appropriate training and supervision;
- Investigate accidents and near misses;
- Monitor safe working practices and correct unsafe behaviour.
2.3 Employees
Employees are required to:
- Work safely and follow company procedures;
- Take reasonable care of themselves and others;
- Use equipment correctly and wear PPE where required;
- Report hazards, accidents and near misses immediately;
- Co-operate with management on health and safety matters;
- Not intentionally misuse equipment provided for safety purposes.
2.4 Contractors
Contractors working for UltraNet Ltd must:
- Comply with this policy and all site rules;
- Provide evidence of competence where required;
- Carry out work safely and in accordance with risk assessments and method statements;
- Report incidents and hazards promptly.
3. Arrangements
3.1 Risk assessments
UltraNet Ltd will:
- Conduct suitable and sufficient risk assessments for all activities;
- Implement appropriate control measures;
- Review assessments annually or following significant changes or incidents.
3.2 Training
The Company will provide training appropriate to job roles, including:
- Health and Safety Induction;
- Manual Handling;
- Fire Safety;
- First Aid Awareness;
- Working at Height;
- Electrical Safety;
- Display Screen Equipment (DSE);
- Safe Use of Tools and Equipment.
Training records will be maintained.
3.3 Accident and incident reporting
All accidents, incidents and near misses must be reported immediately to management. The Company will:
- Investigate all incidents;
- Identify corrective actions;
- Report incidents under RIDDOR where legally required.
3.4 First aid
UltraNet Ltd will:
- Provide adequate first aid arrangements;
- Maintain suitable first aid equipment;
- Appoint trained first aiders where appropriate;
- Display emergency contact details.
3.5 Fire safety
The Company will:
- Conduct fire risk assessments;
- Maintain fire detection and firefighting equipment;
- Provide emergency evacuation procedures;
- Conduct periodic fire drills.
Employees must:
- Familiarise themselves with fire procedures;
- Report fire hazards immediately;
- Not obstruct escape routes.
3.6 Display screen equipment (DSE)
Where employees regularly use computer equipment, UltraNet Ltd will:
- Assess workstations;
- Provide suitable equipment and seating;
- Encourage regular breaks;
- Address concerns relating to posture and musculoskeletal issues.
3.7 Manual handling
The Company will:
- Avoid hazardous manual handling where possible;
- Assess lifting activities;
- Provide training and suitable equipment.
Employees must use safe lifting techniques and seek assistance when necessary.
3.8 Electrical safety
UltraNet Ltd will:
- Ensure electrical systems are maintained in a safe condition;
- Inspect portable electrical equipment where appropriate;
- Ensure only competent persons undertake electrical work.
Defective equipment must be removed from service immediately.
3.9 Working at height
Where work at height is necessary, the Company will:
- Avoid working at height where possible;
- Use suitable access equipment;
- Ensure employees are trained and competent;
- Inspect ladders and access equipment regularly.
3.10 Personal protective equipment (PPE)
The Company will provide suitable PPE where risks cannot be adequately controlled by other means. Employees must:
- Wear PPE as instructed;
- Maintain PPE in good condition;
- Report defective PPE immediately.
3.11 Vehicles and driving for work
Employees driving on company business must:
- Hold a valid driving licence;
- Ensure vehicles are roadworthy and insured;
- Avoid using mobile phones while driving unless hands-free and lawful;
- Drive safely and in accordance with traffic laws.
3.12 Stress and mental wellbeing
UltraNet Ltd recognises that mental health is as important as physical health and will:
- Promote a supportive working environment;
- Encourage employees to raise concerns;
- Consider reasonable adjustments where appropriate;
- Seek to identify and manage workplace stress factors.
3.13 Lone working
Where employees work alone, the Company will:
- Assess risks associated with lone working;
- Establish communication arrangements;
- Implement emergency procedures.
3.14 Housekeeping
All employees are expected to:
- Keep work areas clean and tidy;
- Store materials safely;
- Keep access routes clear;
- Dispose of waste appropriately.
3.15 Consultation with employees
UltraNet Ltd will consult employees on health and safety matters and encourage participation in improving workplace safety.
4. Emergency procedures
In the event of an emergency:
- Stop work if safe to do so.
- Raise the alarm.
- Contact emergency services if required.
- Evacuate to the designated assembly point.
- Do not re-enter the premises until authorised.
Emergency contact numbers shall be displayed at all company premises.
5. Monitoring and review
This policy will be:
- Reviewed annually;
- Reviewed following significant changes in legislation, operations or incidents;
- Communicated to all employees and made available upon request.
Document control
| Version | Date | Details | Approved by |
|---|
| 01 | 6 March 2026 | Initial issue | Mr Kyle Hooton, Company Director |
Initial issue date: 6 March 2026
